Expat families
Track every family member's Iqama, passport, work permit and dependent visa in one shared workspace. The "Reminder email" field means each renewal pings the right adult.
Track visas, Iqama, residency permits, passports and national IDs for yourself, your family or your entire team. Email reminders at 35, 10 and 5 days before every expiry plus a critical alert on the day a document actually expires — so no document ever lapses.
The problem
An expired Iqama can mean fines that scale with each overdue day. A lapsed work visa can mean weeks of stress, emergency travel, or worse — deportation. A passport that runs out mid-trip costs you a flight home, an embassy appointment and a story you'd rather not tell again.
The hardest part: nobody sends you a useful reminder. Governments mail letters that arrive after the deadline. Some embassies email, some don't. Family members rely on you to remember. HR systems forget which employees are foreign nationals.
Trackords sits above all of that. One workspace per family or team, every document tracked, automatic email reminders at 35, 10 and 5 days before each expiry, plus a critical alert on the day of expiry. The reminders go to the document owner, the family admin and anyone you nominate — so the right person sees it first time.
Who uses it
Track every family member's Iqama, passport, work permit and dependent visa in one shared workspace. The "Reminder email" field means each renewal pings the right adult.
Track every foreign employee's work visa, residency permit and right-to-work documentation. Per-employee identifier field for visa numbers.
Track passports expiring in different countries, Schengen visa allowances and ESTA-style authorisations. Country field built in.
In the Gulf and elsewhere, track each sponsored worker's Iqama and dependent residency status from one dashboard.
Manage many clients in isolated workspaces. Each client gets their own audit trail, attachments and reminder thread.
Aging parents, kids studying abroad, a spouse on a different nationality — one workspace covers them all.
Built for the job
Tag each document with the issuing country so you can filter "all docs from Saudi Arabia" or "all UK visas" in one click.
Store the visa number, passport number or Iqama ID on the record — never hunt through emails for it again.
Scan the passport, store the visa PDF, attach the work permit. Files live outside the public web root and are MIME-validated.
Set the document owner (the person it belongs to) and an optional Reminder email (the family admin). Both get notified.
Dedicated record type for Saudi-style residency permits, with the right defaults.
Every edit is logged with who, when and the IP — useful when multiple family members share the workspace.
Set up your workspace in under a minute. Add the first visa or Iqama. Trackords does the rest.
Still curious? See the full Trackords FAQ or email us.
One workspace. One reminder schedule. Every kind of renewal you actually have to remember.
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