SALE Launch sale: 6 months of Business free when you register by 31 October
Trackords - Tracking Records
Demo Login — no sign-up Login Register free
Home Features Pricing FAQ Guides

Use cases

Subscription tracker Visa expiry tracker Contract renewal tracker Bill & payment tracker Document expiry tracker License & certification tracker Finance tracker Sales tracker Operations tracker Employee document tracker Iqama tracker Warranty tracker Lease renewal tracker
English Deutsch Español Français Nederlands Türkçe العربية
Features

Everything you need to track every expiry

Trackords is a complete expiry-tracking workspace — records with your own fields, smart email reminders, payments, file attachments, teams and a full audit log. Start on the Free plan; Pro and Business add more records, users and storage.

Watch

How to add a record using dynamic Types and Fields

Creating a record with a custom type and fields — hover to replay.

trackords.com/records

Records

Everything you're tracking, at a glance.

Adobe Creative CloudLicense60d
Expiry 08 Jun 2027Vendor AdobeBilling Yearly
UK Passport · J. SmithPassport18d
Expiry 22 Jun 2027Passport no. 521046XXCountry United Kingdom
1

01 · Records

Bring everything that expires or renews under one roof — subscriptions, visas, passports, contracts, licences, insurance policies, domains, certificates and more.

Insurance policy12
Contract8
Passport23
License5
+ New type

Fields for Insurance policy

⋮⋮No.POL-55120
⋮⋮CountryUK
⋮⋮OwnerJohn Smith
⋮⋮StatusActive
+ Add field

A home for every expiry date

Your own record types

Create the types your workspace needs — Insurance, Contract, Iqama, Licence or anything else — or start from ready-made templates. Each type gets its own colour-coded chip.

Custom fields per type

Text, numbers, amounts, dates, dropdowns and more, shown on the form, the record page, the list columns and the CSV export. Unlimited types and fields on Pro and Business; Free has 2 types with up to 5 fields each.

List, board, timeline & calendar

Sort by what expires next, switch to an urgency board, follow the timeline or open the calendar. Filters, columns and saved views are remembered per user.

Renew in one click

Renewing rolls the dates forward, keeps the renewal history and restarts the reminder schedule. Bulk actions handle many records at once.

02 · Reminders

Give each record up to three reminders — days before expiry or a fixed calendar date — and Trackords emails the right people as each deadline nears.

Reminders

Up to 3 per record · days before expiry or a fixed date
Today 35 10 5

Reminder 1

35 Days before expiry

Reminder 2

10 Days before expiry

Reminder 3

5 Days before expiry

Send reminders to

To: Sara (owner) Omar broker@insure.com + Add person

Email reminders that never sleep

Your schedule, per record

Say 90, 30 and 7 days before, or an exact date. New records start at 35, 10 and 5 days, and you can add an alert on the expiry day itself. The Free plan has one reminder per record plus that alert.

The right recipients

Choose who gets each record’s reminders: the owner by default, plus anyone in the workspace and, on Pro and Business, one extra address, all in one email. Each person can opt out of reminder emails.

Weekly digest

A weekly summary of everything that is expired or due within 30 days, on the weekday your workspace chooses. Pro and Business plans.

Calendar feed

Subscribe once and every expiry date appears in Google Calendar, Outlook or Apple Calendar — and stays in sync. Pro and Business plans.

03 · Payments

Not everything renews by itself. Bills, invoices and tax payments are paid once — and then they should leave your list.

Inbox Tiles Kanban Calendar Table

Expired

Iqama · A. KarimExp.
Iqama

Within 10 days

Office insurance8d
Insurance

11–30 days

Adobe Creative Cloud18d
License
MSA · Acme Corp27d
Contract

Later

trackords.com107d
Domain

Office insurance

8 days left

RenewEdit Record
Expiry date25 Oct 2026
Send reminders toSara, Omar

Track payments until they are paid

Mark as paid

Add the Payment record type from the templates and its records get a due date and a Mark as paid button — with the date, amount, a note and an optional receipt.

Completed page

Paid items move off your lists to the Completed page, with totals per currency, filters and a CSV export. A mistake can be undone.

Repeating payments

Monthly, quarterly, half-yearly or yearly: paying one creates the next with its new due date, and a month name in the title moves along.

Overdue reminders

A payment past its due date is reminded every few days until someone marks it as paid — or switch that off.

04 · Teams

Invite teammates, pick a role for each and stay fully isolated from every other workspace.

Workspace members

JS John Smith Admin
AK A. Karim Editor
LP Lin Park Viewer
MB Maria B. Editor

Built for teams from day one

Role-based access

Admin (full control), Editor (manage records) or Viewer (read-only). Permissions are enforced on the server for every request.

Invitations by email

Invite a teammate in seconds; they set their own password from a secure link that expires after seven days.

Users on every plan

1 user on Free, 5 on Pro and 20 on Business. One price per workspace, never a per-seat fee.

Comments & activity

Discuss a record in threaded comments and see its full activity timeline: who changed what, and when.

05 · Security & privacy

Sensible defaults, so you don’t have to think about the boring parts of security.

Audit log

Record updated John Smith 2m ago
Record created A. Karim 1h ago
Signed in Lin Park 3h ago
Record deleted John Smith 1d ago

Designed to be safe by default

Strong password hashing

Passwords are stored with bcrypt (cost 12), with a 10-character minimum enforced on the server, and every new account verifies its email address.

Private file storage

Attachments live outside the public web root, are checked by file type before saving and can only be opened by members of your workspace.

Audit log

Every record change, login and deletion is logged with the user and the time. Admins can review it at any moment. Pro and Business plans.

EU hosting

All data is stored on servers in the European Union. No advertising trackers; analytics load only after consent.

06 · Your data

Bring data in, take data out, any time, with no lock-in.

Renewals outlook

Today
SepOctNovDecJan
  • Expired · 3
  • Due soon · 12
  • This quarter · 41
  • Healthy · 72

Your data, your call

CSV import wizard

Upload a spreadsheet, match its columns to your fields, preview every row and import. A whole import can be undone in one click.

CSV export

Export your records to CSV whenever you like. Exports respect your current filters and columns.

30-day trash

Deleted records stay in the trash for 30 days, so an accidental delete can always be restored.

Seven languages & dark mode

Use Trackords in English, Arabic, German, Spanish, French, Dutch or Turkish, in light or dark mode, on any device.

Use cases

Subscription tracker Visa expiry tracker Contract renewal tracker Bill & payment tracker Document expiry tracker License & certification tracker Finance tracker Sales tracker Operations tracker Employee document tracker Iqama tracker Warranty tracker Lease renewal tracker

Start free, upgrade when you grow

Create your account and add your first record in under a minute.

Start tracking — free See pricing
Last reviewed · Published by Trackords
Questions? info@trackords.com