Your own record types
Create the types your workspace needs — Insurance, Contract, Iqama, Licence or anything else — or start from ready-made templates. Each type gets its own colour-coded chip.
Trackords is a complete expiry-tracking workspace — records with your own fields, smart email reminders, payments, file attachments, teams and a full audit log. Every feature is free for every user.
Watch
Creating a record with a custom type and fields — hover to replay.
Records
Everything you're tracking, at a glance.
New record
Additional fields
No additional fields for this type yet.
01 · Records
Bring everything that expires or renews under one roof — subscriptions, visas, passports, contracts, licences, insurance policies, domains, certificates and more.
Fields for Insurance policy
Create the types your workspace needs — Insurance, Contract, Iqama, Licence or anything else — or start from ready-made templates. Each type gets its own colour-coded chip.
Up to 30 fields per type: text, numbers, amounts, dates, dropdowns and more. They show on the form, the record page, the list columns and the CSV export.
Sort by what expires next, switch to an urgency board, follow the timeline or open the calendar. Filters, columns and saved views are remembered per user.
Renewing rolls the dates forward, keeps the renewal history and restarts the reminder schedule. Bulk actions handle many records at once.
02 · Reminders
Give each record up to three reminders — days before expiry or a fixed calendar date — and Trackords emails the right people as each deadline nears.
Reminders *
Up to 3 per record · days before expiry or a fixed date
Additional email to receive reminder
Say 90, 30 and 7 days before, or an exact date. New records start at 35, 10 and 5 days, and you can add an alert on the expiry day itself.
Send reminders to everyone in the workspace or only to the record owner, plus an optional extra address per record. Each person can opt out of reminder emails.
A weekly summary of everything that is expired or due within 30 days, on the weekday your workspace chooses.
Subscribe once and every expiry date appears in Google Calendar, Outlook or Apple Calendar — and stays in sync.
03 · Payments
Not everything renews by itself. Bills, invoices and tax payments are paid once — and then they should leave your list.
Set a type to “paid once” and its records get a due date and a Mark as paid button — with the date, amount, a note and an optional receipt.
Paid items move off your lists to the Completed page, with totals per currency, filters and a CSV export. A mistake can be undone.
Monthly, quarterly, half-yearly or yearly: paying one creates the next with its new due date, and a month name in the title moves along.
A payment past its due date is reminded every few days until someone marks it as paid — or switch that off.
04 · Teams
Invite teammates, pick a role for each and stay fully isolated from every other workspace.
Workspace members
Admin (full control), Editor (manage records) or Viewer (read-only). Permissions are enforced on the server for every request.
Invite a teammate in seconds; they set their own password from a secure link that expires after seven days.
Invite as many teammates as you need. There is no per-seat fee because there is no fee.
Discuss a record in threaded comments and see its full activity timeline: who changed what, and when.
05 · Security & privacy
Sensible defaults, so you don’t have to think about the boring parts of security.
Audit log
Passwords are stored with bcrypt (cost 12), with a 10-character minimum enforced on the server, and every new account verifies its email address.
Attachments live outside the public web root, are checked by file type before saving and can only be opened by members of your workspace.
Every record change, login and deletion is logged with the user and the time. Admins can review it at any moment.
All data is stored on servers in the European Union. No advertising trackers; analytics load only after consent.
06 · Your data
Bring data in, take data out, any time, with no lock-in.
Renewals outlook
Upload a spreadsheet, match its columns to your fields, preview every row and import. A whole import can be undone in one click.
Export your records to CSV whenever you like. Exports respect your current filters and columns.
Deleted records stay in the trash for 30 days, so an accidental delete can always be restored.
Use Trackords in English, German, Spanish, French, Dutch or Turkish, in light or dark mode, on any device.
Create your account and add your first record in under a minute.
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