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Guides

Expiry & renewal guides, written to be used

Practical playbooks for the dates that cost money when they slip: visa and Iqama renewals, SaaS audits, contract notice windows, insurance, passports, domains and SSL.

Contracts

Contract Auto-Renewal Notice Periods: How to Calculate the Date That Matters

Auto-renewal clauses: how notice periods work, how to calculate the last day to give notice, a worked example with dates, and what to do if you missed it.

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Domains & IT

Domain and SSL Certificate Expiry: Why It Happens and How to Prevent It

Why domains and TLS certificates lapse and how to prevent it: inventory, auto-renew pitfalls, 90-day certificates, registrar locks and a monitoring checklist.

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Insurance

Business Insurance Renewal Checklist: The 90-Day Review

Business insurance renewal checklist for medical, fleet, property, liability and cyber cover: a 60-90 day review, claims history, quotes and documents to keep.

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Visas & permits

Iqama Renewal: A Practical Guide for Employers and HR Teams

Iqama renewal guide for Saudi employers and HR: who is responsible, what must be in order first, a timeline working back from expiry, and mistakes to avoid.

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Visa and Work-Permit Expiry Tracking: A Process for HR Teams

How HR teams build a reliable visa and work-permit expiry process: document inventory per employee, owners, lead times by type and right-to-work risks.

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Travel documents

The Six-Month Passport Validity Rule, Explained

The six-month passport validity rule: what it means, how airlines apply it, the blank-pages requirement, family travel and how far ahead to renew.

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Subscriptions

The SaaS Subscription Audit Checklist: Find, Classify, Cut, Renegotiate

Run a SaaS subscription audit for your small business: where to find every subscription, how to spot zombie seats and duplicates, and when to negotiate.

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Using Trackords

How to Set Up Expiry Reminders in Trackords

Step-by-step: create a Trackords account, set up record types, set three reminders and an expiry alert, pick recipients, import CSV and read the dashboard.

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